Shift scheduling that can't double-book anyone.

Smalti will not save an assignment that overlaps a shift the same person already holds. The rule is checked when a manager assigns someone, when a member picks up or trades a shift, and again at the moment the schedule is saved — so even two people claiming the same shift in the same second cannot both get it. On screen, conflicting choices are disabled in advance, with the reason shown.

Yes. Trades settle instantly by default, and Smalti checks each one: the person taking the shift must be qualified for the position, work at that location, be free at that time and be within your trade window. You can turn on manager approval instead — for the whole organization, or for particular locations and positions.

Yes. Staff clock in and out and record breaks from the app, and each punch is saved on the phone first, so it still counts with no signal. Managers see who is on the clock right now, review and export timesheets, and correct mistakes with a reason the member is shown. Time is never rounded and breaks are never deducted automatically. You can switch the clock on one location at a time.

Yes, once an admin turns it on. A manager connects Claude, or another AI assistant that can connect to apps, from Smalti, and can then ask it in plain words to plan shifts up to six months ahead. The assistant works from the real schedule, availability and rules, and saves its plan as drafts: nothing reaches staff until a manager publishes it. It never sees contact details, pay rates or why someone asked for time off, it can do no more than the manager who connected it, and it stops the moment it is disconnected. It is included in every plan.

No — not unless you choose. Managers see what the week will cost as they build it: each day and the week, counted only where at least three people are working, so no total gives one person’s pay away. Rates themselves are seen by admins, by the person they belong to, and by managers you give pay access to. Rates are encrypted with a key for your organization, and opening them in the console is logged.

Yes. You set what is on each list, at which locations, and when it opens and is due. Staff fill it in on their phones or at the shared clock tablet. Numbers can carry an acceptable range — a fridge at 0 to 5 °C — and a reading outside it cannot be saved without a note on what was done; the manager is told at once, and also when a list is overdue. Every answer is kept with who gave it and when, and a report shows each list done on time, late or missed. A closing list can be due when the day’s last shift ends instead of at a fixed time, and whoever clocks out while it is still open is asked to finish it first — never stopped from clocking out. Count items keep a running count, such as bottles of house red, beside the last one and flag anything below its par level.

Yes. Put a tablet at the door and set it up as a shared clock for that location: people tap their name and enter a four-digit PIN. It keeps working when the wifi drops. Staff can also use Smalti from any web browser at usesmalti.com/app.

Yes. Each person keeps their usual weekly hours up to date and asks for time off from the app; requests go to their manager to approve. Managers see everyone's availability and leave on one calendar and are warned before assigning someone outside it. The warning does not block the assignment — the manager decides.

Yes. You choose the kinds of leave you offer — sick time, paid time off, unpaid leave, a state program — and how each is earned: for example an hour for every 30 hours worked, with a yearly limit, a balance limit and how much carries into a new year. A location can have its own rules where its city’s differ. Balances come from the hours on the time clock, staff see theirs in the app, and each pay period’s figures export for payroll. When you approve leave that covers someone’s shifts, you can open those shifts for pickup in one step. Smalti doesn’t run payroll.

Yes. Each location has its own time zone, and a shift's times are always shown in the time of the place where it happens, with the zone labelled. People can belong to more than one location. Daylight-saving changes are handled correctly — an overnight shift across the autumn change really is an hour longer.

Smalti is designed for organizations of roughly 10 to 100 employees, scheduled in weekly or monthly cycles across one or more locations.

You choose. We can host Smalti for you, so there is nothing to install, or you can run it on your own server and keep your schedule and staff data on your own infrastructure. Either way, connections are encrypted and every person signs in with their own account.

Staff use the Smalti app on iPhone and Android. Managers and administrators work in a web console that runs in any modern browser — on a computer, a tablet or a phone.